Documents carried on board & by the pilot
Documents prove two things: aircraft legal to fly, pilot qualified to fly it.
Certificate of Airworthiness (C of A): flight authority. Certifies airworthy and matching type design (CAR 605.03).
Documents carried:
| Carried by | Document | Requirement | Cite |
|---|---|---|---|
| Aircraft | Certificate of Registration (C of R) | Proof of registration to owner. On board whenever operated. Issued to every aircraft except hang gliders. TP 1102 adds: on board during night, balloons excepted | CAR 202.26; TP 1102 |
| Aircraft | Flight manual / POH | Where one is required: available to flight crew at their stations | CAR 605.04 |
| Aircraft | Journey log | Every owner must keep one. May stay on ground if flight not planned to land and shut down anywhere other than point of departure | CAR 605.92(1)(a); CAR 605.95; CAR 605.95(2)(a) |
| Aircraft | Aircraft radio station licence | Licence or copy on board if aircraft has radios. Issued by ISED | CAR 605.03.1 |
| Aircraft | Proof liability insurance subscribed for | On board | CAR 606.02(9) |
| Pilot | Pilot licence or permit | Must produce | CAR 401.03 |
| Pilot | Valid medical certificate | Must produce | CAR 401.03 |
| Pilot | Restricted Operator Certificate (ROC-A) | Needed to use the radio. Issued by ISED under the Radiocommunication Act, not Transport Canada |
Flight manual / POH:
- Operate only within the operating limitations in it, or in an alternative document authorized under Part VII, indicated by required markings/placards, or as prescribed by state of registry (CAR 602.07).
- Must include all amendments and supplementary material for the type (CAR 605.04(2)).
- Aircraft built before manuals were required may have none: limitations then conspicuously placarded (TP 1102).
- Published AFM for the type and model: strongly recommended at all times, even where CAR 605.04 does not require it (TP 1102).
Radio station licence:
- Not required for flights within Canada. Required for international flights (TP 1102).
- Produce on ISED inspector's request (RIC-21 App. D).
Pilot documents:
- Licence booklet already carries photo.
- Transport Canada officials, peace officers, immigration officers may demand permit/licence on the spot (TP 1102).
Trap: personal logbook (CAR 401.08), maintenance records, weight-and-balance report (technical record, CAR 605.92(1)(c)) and a copy of the CARs are not required on board (only the journey log among technical records, CAR 605.95); licence and medical stay on the pilot, not filed in the aircraft.
References
- CARs 202.26
- CARs 602.07
- CARs 605.03
- CARs 605.03.1
- CARs 605.04
- CARs 605.92
- CARs 605.95
- CARs 606.02
- CARs 401.03
- RIC-21 (ISED ROC-A study guide)
- TP 1102 Aircraft Documentation